RankMore AI

LESS REPETITION. CLEARER CONTROL.

Move the work.
Keep the
human judgment.

Less copying, chasing and moving information between tools. We build automations and AI agents that prepare useful work, with a person in charge of the decisions that matter.

Map your first workflow See where the workflow stops

AUTOMATION / SPEED WITH CLEAR CONTROL

01 / MAP

Start with the repeated work, not the newest tool.

We define the trigger, information, steps and intended outcome before connecting systems.

02 / CONTROL

Give routine decisions explicit rules and limits.

Validation, permissions, audit records and stop conditions become part of the workflow.

03 / REVIEW

Keep a person in charge where judgment matters.

The system prepares useful work, then pauses for review, correction or refusal.

04 / RELEASE

Move approved work forward with a traceable record.

Only the authorised result crosses the gate, with a clear owner and a recoverable path.

Original visual explanation of a controlled automation workflow.No message is sent and no customer data is used.
One useful process is a good place to start.Permissions agreed before tools are connected.

01 / TRY THE CONTROL MODEL

Useful when it works.
Clear when it stops.

Follow an example enquiry through the same four steps. Then try an incomplete request or an unavailable tool. The next action should always be clear.

THE ENQUIRY WORKFLOWILLUSTRATION
01 / RECEIVEA new enquiry comes in
INPUT
02 / UNDERSTANDCheck what they need
AI + RULES
03 / PREPAREDraft a useful reply
DRAFT ONLY
04 / HUMAN REVIEWYou decide what goes out
PAUSE
Prepared automatically.
Sent only after a person approves.
ENQUIRY → REVIEW

Illustrative local simulation. No message sent or tools connected.

EXAMPLE 01 / ROUTINE ENQUIRY

“Can you clean our office twice a week?”

A fictional customer includes the office address, size and preferred schedule.

Required details present
  1. 01Receive
  2. 02Classify
  3. 03Draft
  4. 04Human review

01 / ENQUIRY RECEIVED

Start with a complete request.

The workflow checks that the message has the details needed to proceed and checks for a duplicate.

INPUT CHECK

Service: office cleaning
Location: supplied
Size and schedule: supplied

Ready to classify

02 / REQUEST CLASSIFIED

Put the enquiry on the right path.

The request is labelled as a recurring cleaning enquiry. The agreed rules assign it to the person who handles new business.

INTERNAL ROUTING NOTE

Request: recurring office cleaning
Suggested owner: new enquiries

No price or availability promised

03 / REPLY PREPARED

Give the reviewer a useful first draft.

The draft uses the supplied information. It leaves unconfirmed details for a person to check.

ILLUSTRATIVE DRAFT / UNSENT

“Thanks for sharing your office details. We can discuss a twice-weekly schedule. Our team will check coverage and the next available start date.”

Ready for a person to review

04 / HUMAN APPROVAL REQUIRED

The work is ready.
The decision is yours.

A person checks accuracy, changes the reply if needed and decides whether it should be sent.

STOPPED AT THE APPROVAL POINT

Draft prepared. Customer details attached. Availability and wording still need review.

No automatic send

EXAMPLE 02 / MISSING INFORMATION

“Could you send us a cleaning quote?”

This fictional request has no office address, size or preferred schedule.

Needs clarification
  1. 01Receive
  2. 02Classify
  3. 03Draft
  4. 04Human review

01 / INCOMPLETE ENQUIRY RECEIVED

Notice what is missing.

The message is readable, but there is not enough information to prepare a meaningful quote.

INPUT CHECK

Location: missing
Office size: missing
Preferred schedule: missing

The workflow must not guess

02 / CLARIFICATION ROUTE SELECTED

Change the route, not the facts.

The workflow marks the enquiry as incomplete. It prepares a request for the missing details instead of inventing an answer.

INTERNAL ROUTING NOTE

Request: cleaning quote
Route: clarification needed
Suggested owner: new enquiries

Quoting remains blocked

03 / CLARIFICATION PREPARED

Ask a useful follow-up question.

A short draft lists the details needed to move forward. A person still reviews the wording before contacting the customer.

ILLUSTRATIVE DRAFT / UNSENT

“Thanks for getting in touch. Could you share the office address, approximate size and how often you would like it cleaned?”

Missing details are named explicitly

04 / HUMAN APPROVAL REQUIRED

A clear question.
No invented quote.

The reviewer can approve or edit the follow-up. Once the details arrive, the request is checked again before work continues.

STOPPED FOR CLARIFICATION REVIEW

The proposed question is ready. No quote has been created and no customer has been contacted.

Recovery: obtain details, then recheck

EXAMPLE 03 / TOOL UNAVAILABLE

“Can we change our cleaning schedule?”

A fictional existing customer asks for a change, but the customer records tool is unavailable.

Customer record cannot be checked
  1. 01Receive
  2. 02Classify
  3. 03Draft
  4. 04Human review

01 / CHANGE REQUEST RECEIVED

Know what needs to be checked.

This request concerns an existing service. The current agreement must be checked before promising a change.

INPUT CHECK

Request: change an existing schedule
Required source: customer agreement

Existing terms need verification

02 / REQUIRED TOOL UNAVAILABLE

Make the failure visible.

The example lookup fails. The workflow records the problem and routes the case to the account owner. It does not pretend the check succeeded.

EXAMPLE FAILURE RECORD

Customer record: unavailable
Agreement: not verified
External changes: none

Schedule change blocked

03 / INTERNAL HANDOFF PREPARED

Prepare a handoff, not a promise.

A note gives the account owner the original request, the failed step and the information still needed.

ILLUSTRATIVE INTERNAL NOTE

“Schedule change requested. Customer record could not be retrieved. Check the agreement and availability before replying.”

Customer reply intentionally withheld

04 / OWNER ACTION REQUIRED

Stop safely.
Leave a way forward.

The owner can check the agreement manually or restore access and retry the failed check. Any external action still needs human approval.

STOPPED FOR MANUAL REVIEW

The request and failure record are preserved. No schedule has changed and no reply has been sent.

Recovery: verify, then resume

The approval point is deliberate. In a working system, a named person reviews external actions. This example ends at that point.

02 / THE RIGHT AMOUNT OF AI

Rules for routine work.
Judgment within limits.

Many useful workflows need no AI at all. We use fixed rules for predictable steps and add an AI agent only where understanding context is useful.

AUTOMATION

“When this happens,
do that.”

Follows a defined rule every time. For example: check required fields, create an internal task and assign the agreed owner.

Completed enquiryInternal task

AI AGENT

“Understand this.
Choose an allowed step.”

Uses context to classify a request, summarise information or prepare a draft. Unclear cases return to a person.

Customer messageSuggested response
For both: clear permissions, a record of the work, and human approval before external actions.

No sending, publishing, purchasing or changing customer records without the agreed review.

03 / WHAT YOU RECEIVE

A working process.
And the means to own it.

The deliverable is more than a collection of connected tools. You need to understand what runs, what stops and who takes over.

  1. 01

    Your workflow map

    The starting event, required information, tools, decisions and named owners, including the exception routes.

  2. 02

    The working build

    The agreed automation or agent, connected to supported tools after access and permissions have been checked.

  3. 03

    Permissions & approval rules

    A clear record of what can run, what needs a person and what happens when information is uncertain.

  4. 04

    A test & change record

    Expected requests, missing data, duplicate events and tool failures checked against the agreed behaviour.

  5. 05

    An owner handoff

    Instructions for reviewing runs, pausing the workflow, handling failures and safely restarting. Monitoring responsibility is agreed.

Talk through your process

04 / WHERE TO START

Find the task
everyone keeps repeating.

A good first project has a clear input, a repeatable process and someone who can recognise a correct result. These are examples of possible work, not preconnected products.

ENQUIRIES

Get the request
to the right person.

Check the details, sort the enquiry and prepare a follow-up for review.

PERSON DECIDES / CUSTOMER REPLY

ONBOARDING

Prepare the project.
Catch the gaps.

Organise intake details, prepare internal tasks and flag missing information.

PERSON DECIDES / CLIENT COMMITMENTS

TEAM KNOWLEDGE

Find the answer.
Show its source.

Draft answers from approved documents and flag questions the sources cannot support.

PERSON DECIDES / UNCERTAIN ANSWERS

05 / FROM BOTTLENECK TO BUILD

Start small.
Check the whole route.

First, we understand the current process. Then we agree the scope, cost, responsibilities and a useful measure of improvement before building.

  1. 01 / MAP

    Follow the work

    Walk through a real example, including where it waits and where people step in.

  2. 02 / AGREE

    Set the boundaries

    Define the tools, permissions, approval points, scope and delivery plan.

  3. 03 / BUILD & TEST

    Try the difficult cases

    Test missing inputs and failures as well as the expected path. Review the results together.

  4. 04 / HAND OVER

    Give it an owner

    Agree release, monitoring, support and a way to pause or recover the workflow.

Ongoing work needs ongoing attention.

Tools change, permissions expire and costs depend on usage. Monitoring, maintenance, support and third-party fees are agreed separately in the proposal. We compare the chosen measure—such as manual steps or time per request—with the starting point. This preview makes no claim about savings.

06 / BEFORE YOU BEGIN

Good questions.
Clear answers.

You do not need a technical brief.
A walkthrough of the task is enough to start.

Do we need an AI agent, or just automation?

If the steps follow clear rules, a conventional automation may be enough. An agent is useful when the work needs to interpret a message or choose between permitted actions. We assess the process before recommending either.

Can you connect the tools we already use?

That depends on the tools and the access they support. We check available connections, permissions and usage limits before committing to a build. This local demonstration is not connected to any business tools.

Will it send messages or make changes by itself?

External actions require human approval in our proposed control model. We agree exactly what can happen automatically, who reviews messages or changes and how the approval is recorded before release.

What happens if information is missing or the AI is wrong?

The workflow checks required information and routes uncertain results to a person. It can prepare a clarification request, but it must not invent missing facts. Tests include incomplete inputs and incorrect or unsupported outputs; human review remains important.

What if a connected tool stops working?

The workflow records the failed step, preserves the request and alerts the agreed owner through an available route. We define safe retries, duplicate checks and manual recovery so a failure does not silently become a completed action.

How much does it cost, and how long does it take?

Scope depends on the process, tool connections, permissions and testing required. We agree a build cost and timeline after reviewing the work. Hosting, automation platforms, AI usage and ongoing support can add costs; the proposal makes those dependencies explicit.

Who monitors it after launch?

A named owner is agreed before release. We provide operating and recovery instructions. Ongoing monitoring and maintenance can be scoped with us or assigned to your team; they should not be assumed to happen without an agreement.

What do you need from us to start?

An example of the repetitive task, the tools involved and who owns the result. Use a fictional or anonymised example initially. Please do not send passwords, private customer records or other sensitive data through the first enquiry.

YOUR NEXT STEP

Bring the process
everyone works around.

We will help you work out whether an automation, an AI agent or a simpler process change is the right next step.

Tell us three things.

  1. The task your team keeps repeating
  2. The tools you use today
  3. Where someone needs to approve the work
Discuss your workflow

The button opens our enquiry builder. It prepares a draft only; nothing is sent automatically.